Around the end of the 7th month (1587), the signboards announcing the event were erected in Kyoto, Sakai, Nara, and other sites where chanoyu practitioners were numerous. The chanoyu records kept by the Matsuya Genzaburō family, who ran a lacquerware business in Nara and were very active in the world of chanoyu, includes a handwritten transcription of the signboard text. According to the copy of it in the collection of the
Kyoto Mingei Museum, the signboard stated as follows: •
Item: In the Kitano grove, weather permitting, from the first day of the tenth month and continuing for ten days, His Lord, in connection with his presence at a Grand Chanoyu, will assemble every single one of his ), in order to let chanoyu devotees view them. •
Item: All chanoyu devotees, including also warriors' attendants, townspeople, farmers, and those of lower station, regardless, should bring a kettle, a well bucket, a drinking bowl, and tea -- no offense will be taken if substituted by
kogashi (powdered roasted rice) -- and take part. •
Item: As for the room (
zashiki) [that each participant is to set up], since it will be in a pine grove, a floorspace of two tatami will be suitable. However,
wabi people may simply spread mat-covers or rice-hull bags. Participants may arrange themselves as they please. •
Item: This invitation is not limited to Japan but extends to everyone who sets his heart on chanoyu (
suki), even to people on the continent. •
Item: In order that he may show the treasures to participants from distant countries, His Lord is extending the duration so that it is not limited to the first day of the tenth month. •
Item: His Lord has made these arrangements for the benefit of
wabi people. Any among such people who fail to attend will be prohibited hereafter from preparing even
kogashi, and anyone who visits such a person will suffer the same punishment. •
Item: His Lord has declared that he will prepare tea personally for all
wabi people, not only those attending from distant places. About one month before the scheduled day that the grand event was to commence, Hideyoshi had word sent to members of the aristocracy in Kyoto, urging their participation in the event. He also had one of his three main men in charge of chanoyu matters, Tsuda Sōgyū, deliver a formal letter from him to the Hakata merchant Kamiya Sōtan, ordering him to come to Kyoto without fail and participate in the event, as he would be the only from Kyushu. It is especially notable that this grand event was intended to be impartial to social rank or wealth, and, together with Hideyoshi's own chanoyu venue, venues hosted by the three great chanoyu masters in Hideyoshi's service, who all were of the influential merchant class in the politically crucial city of Sakai, were designed as the special attractions. According to the diary kept by the nobleman Yoshida Kanemi, who was chief priest at
Yoshida Shrine in Kyoto, the bamboo grove of Kitano Tenmangū shrine was packed with more than 800 tea houses and other spaces for preparing and serving tea by the 28th day of the ninth month, 1587. And it is estimated that altogether approximately 1,500-1,600 such tea venues had quickly been set up by the 30th of that month, the day before the event was to commence. Amongst the participants were Hideyoshi's three tea masters
Sen no Rikyū,
Tsuda Sōgyū, and
Imai Sōkyū, as well as nobles and warriors. The set-up were various stations where each host accommodated very small to larger groups and prepared tea in front of them and served it. The
Golden Tea Room was also set up in the gardens of the shrine. Initially scheduled to be 10 days long, it was cut off by the regent after only one day for unknown reasons. '' serving tea at the shrine's yearly plum blossom festival Based on this historic event, the shrine organises every year the , held on February 25, with a large offering of tea and
wagashi to about 3,000 guests, served by
geisha and
maiko. == In popular media ==